Article
You've made an AI automation that saves you time. You'd like everyone on your team to use it, but it's locked on your computer.
The useful work exists. Your team still can't reach it.
I want the things we learn to be available the next time someone faces the same problem. That includes the people in the business and the AI agents working alongside them. If someone has already worked something out, the next person should have somewhere to look.
Give company knowledge a shared home
What I call a second brain is a folder of files and knowledge that employees and AI agents accumulate around the company. Procedures, skills and the work people are doing have a shared place to live.
When someone reaches for a procedure or a way to do something, maybe it already exists. They can look through what the team has saved rather than relying on what's sitting on somebody else's computer.
There's a bit of a science-fiction wish behind this: wouldn't it be handy if everyone could know what a teammate had just learned? Shared files give us a much more ordinary way to make that knowledge accessible.
Start with files people can read
A second brain can sound like a lot of software. The starting structure I'm talking about is a directory of text files that AI agents can read and employees can access.
People can go into those folders and see what's there. As the team saves procedures, skills and knowledge, those files build context around how the company works.
The folder gives that work somewhere to accumulate. The useful question for your own team is whether people can reach what you've already made and learned.
Start with a procedure, skill or piece of company knowledge that's currently stuck on one computer. Give it a shared home where the next person who needs it can look.